(National Pan-Hellenic Council: Sororities and Fraternities) 

1.       The Social Greek Letter Organizations shall be governed by all the other policies that affect general student organizations as well as the Regulations Governing Social Greek Letter National Organizations.  Social Greek Letter Organizations are the nine fraternities and sororities which are governed by the National Pan-Hellenic Council.

2.       A student is eligible to be initiated into any Social Greek Letter Organization when he/she has been in attendance at Albany State University two semesters (excluding the summer semester), is a full time student during the semester of initiation, has earned at least 30 semester hours of credit, has a cumulative G.P.A. of 2.7 during the semester of initiation, and he/she must maintain a 2.5 G.P.A. after initiation to remain active.  (Individual Greek Letter Organizations may set higher G.P.A. requirements.)

3.       Transfer students must complete 20 semester hours of credit and must have been in attendance two semesters prior to participation in the membership intake process.

4.       No student is to participate in the membership intake process or be initiated in any Social Greek Letter Organization until his or her average has been compiled by the Office of Student Activities and officially verified by Albany State University Registrar’s Office.

5.       Each organization is to keep an up-to-date (per semester) membership roster filed in the Office of Student Activities.  A membership roster must also be given, each semester, to the advisor of the National Pan-Hellenic Council.

6.       No brutality of a physical nature, such as whipping, beating, branding, etc., will be tolerated.  There shall be no hazing, inhumane treatment, walking in line or “hell week for candidates seeking membership in Social Greek Letter Organizations.  Organizations will conduct membership intake in accordance with their respective national policies and procedures.  Any violation of the above will result in possible disciplinary action/and or suspension of the organization.  Such action will take effect from induction through final initiation.

7.       No secret probation or “getting ready” period will be permitted.  Organizations will conduct the membership intake process in accordance with their respective national procedures and University requirements.

8.       The location of all initiation activities must be approved by the Director of Student Activities and/or the Vice-President of Student Affairs.

9.       The advisors of these organizations must be notified of all initiation activities.  The advisors or some graduate representative designated by the advisors must be present at each activity.

10.   Social Greek Letter Organizations may be permitted to have informal meetings, educational programs, banquets, cultural and spiritual programs and dances.

11.   Interest meeting shall not be scheduled beyond one month after the beginning of each semester, unless given special permission by the advisor of the National Pan-Hellenic Council or the Director of Student Activities.

12.   All persons who are initiated in any Social Greek Letter Organization must be a full-time student and have a 2.50 or higher grade point average.  Any time the cumulative average falls below a 2.5, he/she shall be declared inactive.  If a member of a Social Greek Letter Organization is deemed as inactive, a letter is be mailed to that member, president of the chapter he/she is a member of and their chapter advisor.  Inactive status can be defined as but is not limited to the following:

(a)     No participating in chapter approved events
(b)     No participating in Pan-Hellenic Council sanction events
(c)      No representation of your organization in any capacity such as (stepping, strolling, holding leadership positions, completing building request or work orders, etc.).

13.   All coming-out shows (on-campus or off-campus must be approved by the Director of
      Student Activities and/or the Vice President for Student Affairs.  Failure to comply will result
      in loss of privileges and/or disciplinary action.

14.   At the beginning of the fall semester, the officers of each Social Greek Letter Organization are to attend meeting conducted by the Advisor of the Pan-Hellenic Council.  Failure to attend these meetings will result in that Greek Letter Organization becoming inactive until at such time another meeting is conducted.

15.   Any organization that violates all or any fraction of these policies will be subject to suspension from the Institution.

16.   The cumulative average of each Greek Letter Organization will be compiled each semester.  Any organization failing to attain a cumulative average of 2.50 will be automatically declared inactive.

17.   A chapter will be responsible for the actions of its visiting member(s).

18.   Albany State University rules and regulations will supersede any local or national laws, rules or regulations if they conflict.

19.   Each Social Greek Letter Organization will be responsible for the activities and conduct of its members.

20.   Dates for membership intake process are to be determined by the Pan-Hellenic Council and/or Pan-Hellenic Council advisor(s).

21.   The membership intake period for Social Greek Letter Organizations shall be a time of service to the University, the community, the organization and the nation.

22.   The membership intake period shall not interfere with mid-term exams and cannot extend into the week of final exams.

23.   Social Greek Letter Organizations may have two membership intake periods per year.

24.   Social Greek Letter Organization has a grievance procedure.  If a student feels he/she has been unfairly or unjustly discriminated against, contact the Director of Student Life and Activities or the Vice President of Student Affairs on procedures to follow for filing a grievance with the Regional Director of respective organization.