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OFFICE OF JUDICIAL AFFAIRS
Frequently Asked Questions
Q: What type of cases does the Office of Judicial Affairs address?
A: The Office of Judicial Affairs addresses any alleged violation of the Student Code of Conduct, as well as all alleged violations of the Zero Tolerance Policy. This office also addresses faculty, staff and student complaints that relate to the Student Code of Conduct.
Q: If a student was not arrested for allegedly violating the Zero Tolerance Policy, would the student still have to report to the Office of Judicial Affairs?
A: Yes, whether the student is arrested or not he/she would have to report to the Office of Judicial Affairs.
Q: What are the areas of the ASU Zero Tolerance Policy?
A: There are six (6) areas of the zero tolerance that are not allowed on ASU’s campus. The areas are Drugs, Weapons, Alcohol, Sexual Misconduct, Hazing and Gang Related Activities.
Q: What is a “zero tolerance policy”?
A: A zero tolerance policy is one which requires a severe penalty to be imposed which is unbending in its imposition, and often does not give allowance for extenuating circumstances. It is, as it states, completely intolerant of the behavior for which it requires consequences, no matter what. As part of a “zero tolerance policy”, Albany State University will take disciplinary action for any and every alcohol, drug, weapon, sexual misconduct, hazing or gang related violation on campus.
Q: Who is expected to adhere to the Student Code of Conduct and/or Zero Tolerance Policy?
A: All students are required to adhere to the Student Code of Conduct and/or Zero Tolerance Policy. This includes athletes, band members, students in leadership roles, student organizations, etc.
Q: When a student is written-up, who submits the incident report to the Office of Judicial Affairs?
A: If you are written-up by an affiliate of the Albany State University community, the Office of Judicial Affairs will receive an official report from a Housing Official or ASU Police Department. The report could also come from faculty, staff or another student. Note that the ASU Police Department will actually submit a copy of the Police Report if you were arrested.
Q: What happens if I am arrested for allegedly violating the ASU Zero Tolerance Policy?
A: If you are arrested for allegedly violating the policy you will automatically be placed on interim suspension until your case has been adjudicated. Note that when a student has been placed on interim suspension he/she will be restricted from the campus, inclusive of classes, grounds, any activities or buildings on the campus of Albany State University until the matter is resolved. The student will immediately have to properly vacate the residence halls as well.
Q: Does the Student Code of Conduct and/or Zero Tolerance Policy govern on-campus and off-campus behavior?
A: Yes, the Student Code of Conduct and/or Zero Tolerance Policy governs on-campus and off-campus behavior. ASU will take disciplinary action for many of the violations reported off campus, provided these violations have a connection to the campus. This would include violations that endanger students or may cause harm to the campus community.
Q: What are the most common violations of the Student Code of Conduct on ASU’s campus?
A: Alcohol and Drugs
Q: What happens once the Judicial Officer receives the incident report and/or Police Report?
A: The report will be reviewed for potential violations of the Student Code of Conduct and/or Zero Tolerance Policy. The Judicial Officer will schedule a pre-hearing conference with the student to address the report. During the pre-hearing conference, you will have the opportunity to discuss the incident and review report on file. The Judicial Officer will need information from you about the incident to determine your involvement in and responsibility for the violation(s). Once you have been made aware of your rights, why you have been brought to the office and had a chance to review documentation on file, you will have the opportunity to take responsibility for the incident or request a formal hearing. Please click here to view the Office of Judicial Affairs flowchart.
Q: What is the difference between taking responsibility and requesting a formal hearing?
A: If you decide to take responsibility for the incident during the pre-hearing conference, you would be waiving your right to a formal hearing and also waiving the right to appeal the decision rendered by the Judicial Officer. However, if you decide to have a formal hearing and you do not wish to waive your rights in the case, a formal hearing will be scheduled for you.
Q: What happens if I miss my appointment for the pre-hearing conference?
A: If you fail to attend the pre-hearing conference, you will be found in violation and a sanction will be imposed. If there is a sanction in your absence, you will be notified in writing and given five days to request a formal hearing before the sanction is imposed and the case considered closed.
Q: If I request a formal hearing, who will hear the case?
A: Depending on the type of case, the following boards hear all formal hearings:
(1)University Disciplinary Committee (UDC): Charged with hearing alleged violations of the Student Code of Conduct referred by the Office of the Vice President of Student Affairs.
(2)Academic Review Committee (ARC): Charged with hearing alleged violations of the Academic Integrity Value, including but not limited to plagiarism, cheating, misrepresentation and/or fabrication of one’s work and all other forms of academic dishonesty shall be referred to the ARC by the Vice President of Academic Affairs or Vice President of Student Affairs (if deemed appropriate).
(3)Interim Suspension Committee (ISC):Charged with determining whether the interim suspension should continue or whether the student should be reinstated and allowed to return to University property.
(4)Housing Review Board (HRB): Charged with hearing alleged violations of Residence Hall policies, rules and regulations, by residents and/or their guests.
Q: Will I be allowed to have an advisor and/or attorney present at the pre-hearing conference or formal hearing?
A: You are permitted to have an advisor and/or attorney present at either hearing. If you choose to have an advisor and/or attorney present during the hearing, the advisor and/or attorney may be present for consultation purposes only and shall not be permitted to speak on the your behalf.
Q: Will a class excuse be provided for me if I have to attend a pre-hearing conference or formal hearing?
A: Yes, the Office of Judicial Affairs will provide a class excuse (if needed). We will also provide a class excuse for you if you were placed on interim suspension and if you are permitted to return to class after your case has been adjudicated. The excuse goes out as a request to allow for you to make up any missed work. You should have already been in good standing in your classes as it relates to attendance, grades and behavior. Note that this office does not provide any other type of class excuses whether it is for medical purposes or otherwise.
Q: What type of sanctions could be imposed?
A: Examples of sanctions could be but not limited to a fine, community service, loss of privileges or leadership role, educational paper, suspension or expulsion. Note that this is not a conclusive list of possible sanctions. Please click here to read your Student Code of Conduct for complete list.
Q: Why is there a need to sanction students who have violated the ASU Student Code of Conduct?
Comprised amongst the purposes of the judicial process are to promote self-discipline, academic integrity, respect and civility; providing a safe environment for all members of the Albany State University community; and addressing behavior that goes against the expectations of an Albany State University student. Sanctions are the outcomes resulting from a violation in which a student is found responsible for violating the ASU Student Code of Conduct. The purpose of sanctions is to provide students with a chance to learn from the experience and bring more consciousness of the impact of choices on themselves, others, and the community of Albany State University.
Q: Will I be allowed to withdraw from my classes if I have been suspended or receive expulsion as part of my sanctioning?
A: A decision of suspension or expulsion from the University will result in a student receiving a WF for each course in which he or she is enrolled, regardless of when the infraction occurs that semester. A student will not be allowed to withdraw from the University if a decision of suspension or expulsion is rendered against the student. A student will also forfeit the right to a refund of any fees (i.e. tuition, mandatory fees, housing, etc.). This also includes any zero tolerance infractions.
Q: How long does the Judicial Affairs Office maintain judicial records?
A: All records are maintained for a minimum of five (5) years or until you graduate. The files of students who receive sanctions of suspension or expulsion are the only exception. Those files are maintained permanently.
Q: Will the Judicial Affairs Office notify my parents if I am found in violation of regulations of the Student Code of Conduct?
A: The Office of Judicial Affairs has the right to notify parents of judicial incidents and sanctions in accordance with Family Educations Rights and Privacy Act of 1974 (FERPA). As outlined in the Student Code of Conduct, the Judicial Affairs Office will notify your parents or guardians each time you are found to have violated the Student Code of Conduct policies on the use of possession or alcohol or other drugs while under the age of 21. We do not notify guardians of any other violations nor do we send out police reports. In addition, if there is a concern for a student’s health or safety, the parents or guardians will be notified.
Q: If I want to give my parent or guardian access to my judicial record how would I am able to do so?
A: You would have to sign a Judicial Affairs Consent Form. Please stop by our office to pick up a form.
Q: Where is the Office of Judicial Affairs located and what is the contact information?
A: We are located on the 2nd Level of the New Student Center in the Orange Zone. The contact number for our office is (229) 903-3606.
Q: How may I report suspicious activity or if I feel I am being threatened?
A: Please report it immediately to the ASU Police Department (229-430-4711), Housing and Residence Life (229-430-4741) or the University Judicial Officer (229) 903-3606. Violence, whether actual or threatened, undermines our personal wellbeing and naturally affects our ability to conduct our responsibilities. Please assist us in ensuring that the ASU campus is a safe environment for all students, faculty, staff and visitors of the University community. Note that the ASU Police Department is open 24 hours/7 days a week.
Q: How may I avoid from having to report to the Office of Judicial Affairs?
A: JUST DON’T DO IT!!!