Office of Legal Affairs

Compliance, Ethics, and Reporting

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Compliance

Albany State University (ASU) recognizes that an ethical, efficient, and effective work environment is essential to our continuing to successfully accomplish our mission. The University is committed to ensuring that all employees are aware of and take steps to comply with federal and state laws and University System of Georgia (USG) Board of Regents (BOR) policies, and ASU policies. Compliance is critical because it ensures that Albany State University meets its obligations under all applicable federal and state laws, regulations, best practices and standards, contractual obligations, The University System of Georgia (USG) Board of Regents (BOR) policies, and institutional policies.

Ethics Policy for the University System of Georgia

Albany State University is committed to the highest standards of ethical, professional behavior. Accomplishing this mission demands integrity, good judgment, and dedication from all members of the ASU community. To this aim, ASU utilizes The University System of Georgia (USG) Board of Regents (BOR) system-wide Ethics Policy as a guide to assist employees in upholding the highest standards of ethical, professional behavior.

Ethics and Compliance Reporting Hotline

The University System of Georgia (USG) is committed to the highest standards of excellence, integrity, accountability and respect throughout all of its operations and institutions. Dedicated to its mission of transforming the System, changing lives, and strengthening the state, the USG both expects and requires its employees to report suspected malfeasance or wrongdoing on the part of any USG employee or member of the USG community. Additionally, USG institutions are required to report suspected malfeasance and other violations of federal and state law or BOR policy.

Albany State University has always placed a high priority on assuring that each member of the University community has the opportunity and means to convey any matter that could compromise that environment.

All suspected or known employee malfeasance shall be reported. Examples of employee malfeasance include but are not limited to embezzlement, misappropriation, alteration or falsification of documents, false claims or reimbursement requests, theft of any asset, inappropriate use of computer systems, violation of state or federal laws, violation of the USG Ethics Policy or any misuse of federal funds to include funds provided pursuant to the American Recovery and Reinvestment Act of 2009. Additionally, violations of policies and procedures often must be reported to the appropriate USG office.

Who is Responsible for Reporting Incidents?

The USG Ethics Policy mandates reporting wrongdoing to the proper authority while protecting those who do report violations from retaliation.

  • Individual USG employees should report suspected malfeasance on the part of a USG employee using any of the options outlined below.
  • USG institutions are also required to report suspected employee malfeasance in a timely manner to the USG Office of Internal Audit. Additionally, incidents involving misuse of information technology assets or involving computer/network security breaches must be reported to the USG Office of Information Security.

How should Incidents be Reported?

  • Anonymously by phone or internet using the USG Ethics and Compliance Hotline available online at https://asurams.alertline.com/gcs/welcome or toll-free by calling 1-877-516-3415.
  • Directly to any of the following Albany State University departments:
    Departments and their contact phone numbers
    Legal Affairs: 229-430-0577 Internal Audit: 229-430-3494
    Human Resources: 229-430-4623 Dean of Students: 229-903-3607
    Information Technology: 229-430-0538 Police Department: 229-430-4711

Questions:

For more information on Compliance, Ethics, and Reporting, please contact the Office of Legal Affairs at (229) 430-0577.