On-line Orientation Requirements

IMPORTANT:  Online orientation for new employees should be completed the first day of your initial hire date.  Upon completion, all signed and completed forms should be submitted the Office of Human Resources, located in the Billy C. Black Building, Room 382.

In order to view this online orientation, you will need access to a computer with:

  1. Internet connectivity.
  2. Netscape 4.0 or greater, or Internet Explorer 4.0 or greater. Browsers should be Java-enabled and have Java scripting enabled.
  3. Printing capabilities from the computer being used (for employment policies and forms).
  4. Adobe Acrobat Reader (to view and print forms).

Please read and follow instructions carefully.  If you have any questions regarding the documents enclosed, please contact the Office of Human Resources at (229) 430-4623.

Student Assistants

Welcome to Albany State University!!!

We are pleased that you have chosen to join a dynamic and innovative group of faculty and staff members, whose contributions are vital to the success of Albany State University and the community of Southwest Georgia. We hope that your employment with Albany State University is fulfilling, and that you take full advantage of the many opportunities to contribute and grow, both professionally and personally.

Our goal for orientation is to provide you with important information and key resources. You are encouraged to take time to thoroughly review the information provided as a part of your induction into your new role. In an effort to serve you better, the Human Resources Department has implemented this user-friendly online orientation process to obtain employment data. This new on-line process offers flexibility while eliminating an individual to be required to do an on-site visit to the Office of Human Resources Management.

Again, welcome. It is a pleasure to have you as a member of the ASU team.


Attached is the Checklist to use while completing the Orientation Packet for the Student Assistant position.

Please be sure to print and check-off each area completed prior to submitting the completed packet to Human Resources.

Personal Data Sheet

All new employees of Albany State University are required to complete a Personal Data Sheet. This form, along with other personnel records on all employees, are maintained in the Office of Human Resources. Employees have the right to review their personnel records in the Office of Human Resources upon arrangement with the office.

Tax Forms: W-4 Form and State of Georgia Tax Form

All new employees should complete and sign the Federal W-4 and State G-4 tax forms when they start work. The forms will be effective with the first wage payment (paycheck). If you do not provide Human Resources with a completed W-4 and G-4 form, taxes will be withheld at the maximum tax rate. Non-resident aliens may be subject to other requirements. Please contact the Human Resources Office with specific questions.

NOTE: If you have been employed with ASU within the current calendar year, and have a completed W-4 on file with the Payroll Office and wish to make no changes, you need not complete an additional W-4 form. Please contact Human Resources Manager to have this information verified for you.

Employment Eligibility (I-9)

Employment Eligibility Verification Form (I-9)

The Immigration Reform and Control Act requires that all newly employed individuals provide documents which establish identity and employment eligibility, and complete an I-9 form. You must submit the completed I-9 form to Human Resources within the first 3 days of your employment. You will be required to provide proper identification, so please read the accompanying instructions when completing the form. Albany State University will employ only U.S. citizens and aliens authorized to work in the United States. Failure to comply with the provisions of the act will result in immediate termination of employment.

Drug Free Campus Policy

To prevent the use of illicit drugs and the abuse of alcohol, Albany State University prohibits the unlawful manufacture, distribution, sale, possession, or use of illicit drugs and alcohol by students and employees on its property or as part of any of its activities.

You are required to review the attached “Drug Free Campus Policy” and sign the acknowledgment statement forms.

ADP Paycheck and E-time Enrollment Instructions

Access the ADP Instructions to retrieve steps to set-up your new ADP Account.  All newly hired Student Assistants will need an ADP Number in order to  set-up their ADP Account.  This account is used to view:

  1. Paycheck Stubs
  2. Income Tax Information
  3. Direct Deposit Information

However, this information can not be provided until all new hire orientation documents have been completed and submitted to Human Resources for processing.

Approximately 24-48 hours after submission of your orientation packet, you are required to contact Human Resources to obtain your new ADP Number.

USG Ethics Policy and Mandated Training Guide

Ethics Training: The Board of Regents approved a System-wide Ethics Policy at the November 10, 2008 meeting. The new Ethics Policy is part of a three-pronged approach the University System is taking to ensure ethical conduct is being followed by USG faculty, staff, administrators, vendors, contractors, student assistants and members of the Board of Regents.

The training is mandatory for all University System employees and must be completed within the first week of employment.

Direct Deposit

This form is used to designate direct deposit of your paycheck.

Complete the Payroll Direct Deposit Action Request and Outstanding Wages Beneficiary Form.  Print and sign the completed form.

Please note that your first check will be mailed to the address that you indicate on your Personal Data form.  Afterwards, all checks will be deposited into your bank account. Please be sure to attach a voided check or deposit slip.

Final Step

Submit the completed forms to the Human Resources Department, Billy C. Black Building, Room 382.  If you have any questions regarding your employment packet, please contact the Office of Human Resources Management at (229) 430-4623.

Welcome to Albany State University!!!!