Student Resources

Nursing students conversing on bench

Nursing Student Handbooks

Current Handbooks

Archived Handbooks

Change of Major Requirement

Upon receipt of your acceptance letter into the nursing program, you must first fill out the "Major Request Form" form online via the Office of the Registrar, indicating that you want to change your current major to one of the following majors:

  • ASN and Bridge Applicants: From "Health Science - AS" to "AS - Nursing (ASN)"
  • BSN Applicants: From "Health & Human Performance - BS" to "BS - Nursing"
  • RN-to-BSN Applicants: From "Health Science - AS," "Health & Human Performance - BS," or "Nursing - AS" to "BSN - Nursing, RN to BSN"

Please be aware that we are unable to register students whose major is not one of the "Nursing" majors indicated above

RN-to-BSN eMajor Courses

As a part of the University System of Georgia's (USG) Common Course Consortium, five (5) nursing courses will be completed via USG's eMajor utilizing GoVIEW (Georgia Online Virtual Instruction Enterprise Wide system). GoVIEW is a different Learning Management System (LMS) than Albany State University's GeorgiaVIEW. In addition to students from your home institution, some courses may also include students from other USG institutions.

These eMajor courses will include the following:

  • NURS 3197: Professional Nursing Practice (3.00 credit hours)
  • NURS 3297: Nursing Research Application (3.00 credit hours)
  • NURS 3397: Health Assessment (3.00 credit hours)
  • NURS 4497: Community Health Nursing (3.00 credit hours)
  • NURS 4597: Leadership and Management (3.00 credit hours)

eMajor Course Orientation

In order to be registered for any of the aforementioned eMajor courses, students must first complete the eMajor New Student Introduction Quiz, which will provide the student with a brief  overview of eCampus-supported courses, including course access, content delivery, and troubleshooting assistance. Following completion of this quiz, students will receive a confirmation email, which must be provided to their academic advisor in order to initiate the registration process for these courses. Advisors cannot assist students with their registration without this documentation.

NOTE: It is imperative that student's review the start and end dates for each term, as eMajor courses will not necessarily follow Albany State University's academic calendar.

GoView

As noted previously, USG eCampus-supported courses are hosted in GoVIEW, powered by Desire 2 Learn (D2L). In order to access these courses, students will need to create a login via their website.

In order to set up your account, please follow these instructions:

  1. Access the GoVIEW login page
  2. Your username will be your ASU username, followed by "_asu" (e.g., "jdoe1_asu")
  3. You will need to create a password by clicking on the "Forgot your password?" link on the login page

Once you have successfully established your account, you should now be able to log in to GoVIEW. As a reminder, courses access course access does not open until the first day of the term, but students will now have access to the eConnection course, a self-paced student tutorial. This tutorial provides success tips, navigational practice, and an introduction to the learning environment.

Students requiring technical assistance or login support should contact the eMajor Helpdesk by calling 678-839-6400 or by emailing emajor@ecampus.usg.edu.

Advisement and Registration

Students with less than 60 earned hours will be assigned an Academic Success Coach within the Academic Advising and Retention Center (AARC) and will be advised and registered by their assigned success coach each term. Academic Success Coaches are the first point of contact for students with less than 60 earned hours, and they work with students to develop plans of study with clear pathways to achieve academic goals; facilitate connections with faculty and academic support services; facilitate connections with University resources including accessibility services/counseling, career services, and student affairs’ organizations; and provide workshops and individual/group training sessions to ensure a successful academic and social transition to university life. Students may identify their success coach through the Banner web interface and schedule an appointment by using their ASU credentials to log into EAB Navigate, Albany State University’s student success management system.

Although students with less than 60 earned hours are assigned to an Academic Success Coach for advisement and registrations, students intending to apply for the nursing program are encouraged to meet with a faculty advisor within the Department of Nursing to ensure they are on-track for program application. Faculty advisors may additionally provide these students with registration permits that can then be returned to their Academic Success Coach to facilitate registration and further academic advisement.

Students with 60 or more earned hours and students who have been accepted into the nursing program will be assigned a faculty advisor within the Department of Nursing. Faculty advisors will work with students to develop a plan of study and lift student advising holds to allow students to register themselves at the appropriate time each term. Students may identify their advisor through the Banner web interface and schedule an appointment by emailing the faculty member.

Each semester, an Academic Advising Hold is placed on all students’ accounts, which will prevent registration for the upcoming semester(s). In order to have this hold removed, students are required to meet with their Academic Success Coach, a Distance Learning Support Specialist, or their faculty advisor to review their program of study.

Students currently enrolled in the University may refer to the current semester’s Academic Calendar for information regarding Priority and Regular Advisement and Registration periods. The academic calendar also contains important dates for advisement- and registration-related processes, such as the dates for Schedule Adjustments (Add/Drop), change of major deadline, fee payments (and the date on which classes are dropped for nonpayment), and the last day to withdraw without academic penalty. Students should review this information regularly, as dates are subject to change without notification.

Course Overload

The maximum credit load for Spring and Fall semesters is 16 credit hours, and the maximum credit load for Summer semester is 12 credit hours. Students desiring to carry more than this maximum load must submit a “Request for Overload” form and attain written program from their academic advisor, department chairperson, and the dean of the appropriate college.

Permission to carry 17 or 18 credit hours (constituting an overload request of 1 to 2 hours) requires a minimum 3.00 cumulative institutional GPA. Permission to carry more than 18 credit hours require a minimum 3.00 cumulative institutional GPA and a minimum 3.00 semester GPA during the last semester of enrollment. A graduating senior can carry an overload with a 2.50 cumulative institutional GPA one semester (only) during the last year. In special cases, students may be permitted to carry more than 20 credit hours per term provided permission is granted by the Provost/Vice President for Academic Affairs. No student will be allowed to carry more than 23 hours during any one semester.

The procedure for requesting a Course Overload is as follows:

  1. The student secures a Request for Overload form from the Department of Nursing.
  2. The student completes the form (typed) and submits it to their advisor for approval.
  3. The advisor routes the request form through the departmental chairperson for approval, who verifies the cumulative institutional GPA and/or the semester GPA.
  4. The course overload form is forwarded to the Dean of the Darton College of Health Professions for final approval.
  5. Once approval has been secured, the student maximum credit load can be overridden (by the appropriate personnel) to allow entry of additional courses.

Schedule Adjustments

Schedule adjustments (or a “change of schedule”) is the process by which a student alters their schedule of classes.

During the first week of classes, in a designated period commonly known as the “Schedule Adjustments” (“Add/Drop”) period, a student may freely add or drop classes from their schedule via BannerWeb. However, students must consult with their Academic Success Coach or nursing faculty advisor prior to making any changes to their schedule, as this may adversely impact program matriculation. Students who modify their schedules during this time period should provide their advisor with a copy of their new schedule. No courses may be added to a student’s schedule following the conclusion of this period.

Course Withdrawal

A course withdrawal is a request by a student to cancel his or her enrollment in a particular CRN after the aforementioned schedule adjustment period for the term/semester. Students should review the current semester’s Academic Calendar for the deadline to withdraw from courses without academic penalty, though, in general, this typically falls 1 to 2 business days following the publication of midterm grades. Upon submission and approval of the “Course Withdrawal Form” via the Office of the Registrar, the student is automatically assigned a grade of “W” to indicate a course withdrawal. The “W” will not be calculated in a student’s GPA.

Albany State University policy allows a student to withdraw from a total of 16 hours with a “W.” After 16 hours, all withdrawals are automatically given a grade of “WF,” which are calculated in the GPA the same as an “F.” Students should meet with their academic advisor and review their academic transcript in Banner before withdrawing to determine if they will be affected by this policy.

Additionally, students should be aware that a course withdrawal may or may not include a refund, depending on when the withdrawal is requested. Furthermore, withdrawals from courses may affect housing, graduation, athletics, financial aid, and membership in organizations or other opportunities.

Semester Withdrawal

A semester withdrawal is a request by a student to drop all classes and/or cease attendance in all classes for the term/semester. Failure to attend class is not equivalent to a withdrawal, and students will not receive an adjustment of charges or grades unless a formal withdrawal is filed with the Office of the Registrar and approved prior to midterms.

If a “Semester Withdrawal Form” is submitted to the Office of the Registrar prior to the end of the schedule adjustment period (as defined by the current semester’s Academic Calendar), all courses will be dropped from the student's schedule and charges reversed (if applicable). However, if submitted and approved after this period, the student is automatically assigned a grade of “W” to indicate course withdrawal. The “W” will not be calculated in a student’s GPA.

Albany State University policy allows a student to withdraw from a total of 16 hours with a “W.” After 16 hours, all withdrawals are automatically given a grade of “WF,” which are calculated in the GPA the same as an “F.” Students should meet with their academic advisor and review their academic transcript in Banner before withdrawing to determine if they will be affected by this policy.

Additionally, students should be aware that a course withdrawal may or may not include a refund, depending on when the withdrawal is requested. Furthermore, withdrawals from courses may affect housing, graduation, athletics, financial aid, and membership in organizations or other opportunities.

Hardship Withdrawal

Per Albany State University’s Office of Student Support and Student Conduct, hardship withdrawals are designed for students who experience medical or psychological emergencies that impede their ability to successfully remain enrolled at Albany State University. Hardship withdrawals can help students focus on healing without harming their academic record. Hardship withdrawal requests are only considered after the last day for students to drop classes without academic penalty. All hardship withdrawal requests received after final grades are entered will require a decision from the Provost.

Students may submit a “Hardship Withdrawal Request Form” through the Office of Student Support and Student Conduct. Submission of this form does not guarantee that the hardship withdrawal request will be approved.

First Day Forms (ASN Programs)

To be completed and submitted BY the first day of class (print and bring completed form with you):

Nursing Student Organization (NSO)

The Nursing Student Organization (NSO) is the local chapter of GANS (Georgia Association of Nursing Students) and is composed of students who are enrolled in ANY of Albany State University's nursing programs (both graduate and undergraduate) and hold membership in the State by paying annual dues. Nursing students participate in local, state, and national activities and conventions where they have an opportunity to observe and participate in their professional organizations. Students join NSO to enhance professional development.

Club Advisors: Lyla Taft, Andrea Dozier

Mandatory Student Health Insurance

Beginning the Fall 2014 Semester, all new students accepted into ANY of the programs under the Darton College of Health Professions at ASU will be required to show proof of active Medical Insurance coverage. This is a new Board of Regents of the University System of Georgia mandate and not an ASU mandate. Proof of coverage must be submitted between:

  • Summer 2022: April 25, 2022 – June 27, 2022.
    Submissions CANNOT be done BEFORE April 25, 2022, or AFTER June 27, 2022.

Steps to waive/enroll:

  • Go to www.asurams.edu
  • Click the "Students" tab
  • Under "Money Matters" click "Mandatory Insurance Waiver/Enroll"

Proof of coverage must be provided in one of the following ways:

  1. Through a currently active parent plan.
  2. Through a currently active individual or family plan.
  3. Through a currently active Employer-Sponsored plan.
  4. Through a currently active Darton College of Health Professions Student Health Insurance Plan (SHIP).
  5. Through a currently active Government-Sponsored Plan.

If a student fails to provide appropriate proof of coverage during the dates stated above, the student will be automatically enrolled (via the Office of Financial Operations) into plan #4 above.

As of April 21, 2022, the rate for Plan #4 is as follows:

  • Summer 2022 Rate: $609.00*
    * These rates are subject to change without notice.

Additionally, Health Insurance coverage must be maintained by the student throughout the entire time that he/she remains enrolled and is actively progressing through his/her respective Health Sciences or Nursing Program. If a student fails to maintain Health Insurance coverage, then he/she will be immediately dismissed from his/her respective Health Sciences or Nursing Program for failure to maintain the mandatory coverage as required by the Board of Regents of the University System of Georgia. If you have any questions regarding this requirement, please contact your respective Program Director, the Nursing Division Office, or the Health Sciences Division Office.

If a student does not take any action, they will still be charged.

Health Insurance Waiver FAQ

Receiving this error typically indicates that your account has not yet been charged the fee for the Student Health Insurance Plan (SHIP). You will not be able to waive the fee until AFTER it has been charged to your account, after which you will be able to successfully enter your information.
Per the United HealthCare Student Resources website, “Once you have submitted your waiver application it will be reviewed. The review process could take up to 7 business days. During the review process you could be asked to submit to your Student Health Insurance Representative proof of your insurance. This could be but is not limited to insurance identification card a certificate of insurance, a letter from your insurance company, and your entire insurance policy that outlines your coverage. (All documentation must be in English.) You will be notified at the email address you provided in your waiver application of your approved or denied waiver.”
If your waiver has been approved, the fee will be removed within a few business days. Similar to the review process, this fee removal should not take any longer than 7 business days. You may wish to contact the Student Health Insurance Representative (indicated below) regarding questions or concerns you may have during this time.
Per the United HealthCare Student Resources website, a waiver denial is typically issued to students “who are not covered by a policy held by a parent, spouse, company or organization on the approved waiver list or if the policy does not meet the minimum standards that have been established by United Healthcare Student Resources.” However, “If denied you can appeal this decision by contacting your institution’s Student Health Insurance Representative. They will also require you to submit documentation regarding your personal insurance policy. Again, this documentation could be but is not limited to your insurance card, a certificate of insurance, a letter from your insurance company, and your entire insurance policy that outlines your coverage. (All documentation must be in English.)”
As of the Fall 2021 semester, this role is fulfilled by Ms. Vicki Hill, Accountant for the Office of Financial Operations.
This fee will be applied to your account each Fall and Spring semester. Coverage for the Spring semester extends throughout the Summer semester, so the fee for the Spring semester will be higher than that of the Fall. You will need to continue waiving this fee each Fall and Spring semester after it is applied to your account.

Chain of Command

Students seeking an appeal of any nature should always utilize the following chain of command:

  1. Course Faculty/Instructor. If unresolved, the student may appeal to the
  2. Program Director/Coordinator. If unresolved, the student may appeal to the
  3. Department Committee. If unresolved, the student may appeal to the
  4. Department Chairperson. If unresolved, the student may appeal to the
  5. Dean of the College. If unresolved, the student may appeal to the
  6. Provost for Academic Affairs/Vice President for Student Affairs. If unresolved, the student may appeal to the
  7. President of the University. If unresolved, the student may appeal to the
  8. Board of Regents of the University System of Georgia.

Student are expected to adhere to the published chain of command. Rare exceptions to this chain of command can be made but must be determined on a case-by-case basis. It is the responsibility of both the student and the members within each level to ensure compliance with the chain of command.