Student Resources

Nursing students conversing on bench

Current Handbooks

Archived Handbooks

ASN Program: 2021-2022, 2020-2021, 2019-2020
BSN Program: 2021-2022, 2020-2021, 2019-2020
MSN Program: 2021-2022, 2020-2021, 2019-2020

Change of Major Requirement

Upon receipt of your acceptance letter into the nursing program, you must first fill out the "Major Request Form" form online via the Office of the Registrar, indicating that you want to change your current major to one of the following majors:

ASN and Bridge Applicants: From "Health Science - AS" to "AS - Nursing (ASN)"
BSN Applicants: From "Health & Human Performance - BS" to "BS - Nursing"
RN-to-BSN Applicants: From "Health Science - AS," "Health & Human Performance - BS," or "Nursing - AS" to "BSN - Nursing, RN to BSN"

Please be aware that we are unable to register students whose major is not one of the "Nursing" majors indicated above.

RN-to-BSN eMajor Course Information

RN-to-BSN eMajor Courses

As a part of the University System of Georgia's (USG) Common Course Consortium, five (5) nursing courses will be completed via USG's eMajor utilizing GoVIEW (Georgia Online Virtual Instruction Enterprise Wide system). GoVIEW is a different Learning Management System (LMS) than Albany State University's GeorgiaVIEW. In addition to students from your home institution, some courses may also include students from other USG institutions.

These eMajor courses will include the following:

NURS 3197: Professional Nursing Practice (3.00 credit hours)
NURS 3297: Nursing Research Application (3.00 credit hours)
NURS 3397: Health Assessment (3.00 credit hours)
NURS 4497: Community Health Nursing (3.00 credit hours)
NURS 4597: Leadership and Management (3.00 credit hours)

eMajor Course Orientation

In order to be registered for any of the aforementioned eMajor courses, students must first complete the eMajor New Student Introduction Quiz, which will provide the student with a brief overview of eCampus-supported courses, including course access, content delivery, and troubleshooting assistance. Following completion of this quiz, students will receive a confirmation email, which must be provided to their academic advisor in order to initiate the registration process for these courses. Advisors cannot assist students with their registration without this documentation.

NOTE: It is imperative that student's review the start and end dates for each term, as eMajor courses will not necessarily follow Albany State University's academic calendar.

GoView

As noted previously, USG eCampus-supported courses are hosted in GoVIEW, powered by Desire 2 Learn (D2L).

Approximately 2 weeks prior to the start of classes, students registered for courses hosted by this learning management system will receive a welcome email from eCampus containing their login information and a link to GoVIEW. Although course access does not open until the first day of the term, at this point, students will have access to the eConnection course, a self-paced student tutorial. This tutorial provides success tips, navigational practice, and an introduction to the learning environment.

Students requiring technical assistance or login support should contact the eMajor Helpdesk by calling 678-839-6400 or by emailing emajor@ecampus.usg.edu.

NURS 1101: Fundamentals of Nursing (ASN) Orientation

ASN Fundamentals Orientation

First Day Forms

To be completed and submitted BY the first day of class (print and bring completed form with you):

Clinical Participation MOU (rev. 11/2020)
Hepatitis B Vaccination Waiver (rev. 11/2020)
PreCheck BG Check/Drug Screening Instructions (rev. 11/2020)

Course Calendar (Tentative)

Spring 2023 Course Calendar (Tentative)

The calendar below is tentative and subject to change at the discretion of the course instructor and has been provided below for reference only. Students should utilize the calendar located in GeorgiaVIEW for the most accurate course calendar.

Course: NURS 1101: Fundamentals of Nursing
Instructor(s): Ronda Arline; Rhonda Johnson
Class: Mondays: 6:00pm - 9:30pm
Labs: Mondays, 2:00pm - 5:00pm; Tuesdays, 6:00pm - 9:00pm

Sunday	Monday	Tuesday	Wednesday	Thursday	Friday	Saturday
JAN 8	JAN 9 6pm First Day of Class Policies, Syllabus Time Mgt	JAN 10 all 6pm Lab1a orientation *How to read ACEMAPP directions*	JAN 11	JAN 12	JAN 13	JAN 14
JAN 15	JAN 16 MLK Holiday Observed	JAN 17 Module 1 6 pm for everybody ATI Crit Tkg	JAN 18	JAN 19	JAN 20	JAN 21
JAN 22	JAN 23 EnrollVerifi Due Module 1 *How to read ACEMAPP directions*	JAN 24 Lab 1b	JAN 25	JAN 26	JAN 27	JAN 28
JAN 29	JAN 30 Exam 1 Module 2	JAN 31 Lab 2a	FEB 1	FEB 2	FEB 3	FEB 4
FEB 5	FEB 6 Module 2 ACEMAPP due	FEB 7 Lab 2b	FEB 8	FEB 9	FEB 10	FEB 11
FEB 12	FEB 13 Exam 2 Module 3	FEB 14 Lab 3a	FEB 15	FEB 16	FEB 17	FEB 18
FEB 19	FEB 20 Module 3	FEB 21 Lab 3b	FEB 22	FEB 23	FEB 24	FEB 25
FEB 26	FEB 27 Exam 3 Module 4	FEB 28 Lab 4a	MAR 1 Summer and Fall Registration Begins Midterms	MAR 2	MAR 3	MAR 4
MAR 5	MAR 6 Spring Break	MAR 7 Spring Break	MAR 8 Spring Break	MAR 9 Spring Break	MAR 10 Spring Break	MAR 11
MAR 12	MAR 13 Module 4 Mid-Term Grades Due	MAR 14 Lab 4b	MAR 15	MAR 16	MAR 17 Last Day to Drop Full Term *w/o penalty*	MAR 18
MAR 19	MAR 20 Exam 4 Module 5	MAR 21 Lab 5 Clinical	MAR 22	MAR 23	MAR 24	MAR 25 Clinical
MAR 26	MAR 27 Module 5	MAR 28 Lab 6 Clinical	MAR 29	MAR 30	MAR 31 ATI Practice1 due	APR 1 Clinical
APR 2	APR 3 Exam 5 Module 6	APR 4 Clinical	APR 5	APR 6	APR 7 Founder’s Day *ATI Practice 2 due*	APR 8 Clinical
APR 9	APR 10 Module 6	APR 11 Clinical Make up	APR 12	APR 13	APR 14	APR 15
APR 16	APR 17 Exam 6 ATI exam	APR 18	APR 19	APR 20	APR 21 ATI remediation due	APR 22
APR 23	APR 24 Retake ATI	APR 25	APR 26	APR 27 Last Day of Classes	APR 28	APR 29
APR 30	MAY 1 *Finals*	MAY 2	MAY 3	MAY 4	MAY 5	MAY 6 *Commencement* *10:00 am*
MAY 7	MAY 8 Grades due to Registrar 9:00 am					Honors TBA Pinning TBA

Module 1 Objectives

Course Learning Outcomes

At the end of this module, the student will be able to:

Patient-Centered Care:

Discuss important highlights of historical perspective in nursing.
Discuss health, illness, and wellness prevention activities.
Discuss Maslow’s Hierarchy of needs in relation to health and wellness.
Identify developing activities that promote health and decrease risk factors
Discuss physical, cognitive, and psychosocial changes in each stage of development.
Explain Erikson’s stages of life for growth and development.
Define acute and chronic care.
Describe the role of state and federal government in legal implications for nursing practice.
Describe client-centered care and holistic care
Describe the care of the middle-age and older adult.
Describe the normal and abnormal assessment findings for the middle-age and older adult
Identify developmental tasks specific to older adults.
Discuss what an ethical dilemma is and the nurse’s role in this situation.
Describe what QSEN measures are and how they are employed in the care of patients.

Professionalism:

Identify the minimum educational requirements to become a registered nurse.
Identify the various educational preparation for the registered nurse.
Describe the licensure and certification process in nursing practice.
Identify professional nursing organizations that deal issues of nursing.
Describe the purpose of nurse practice act and code of ethics in nursing.

Leadership:

Describe the responsibilities and roles of the professional nurse.
Compare and contrast the scope of practice of licensed and unlicensed personnel that make up the health care team.

Safety and Infection Control:

Discuss health, illness, and wellness prevention activities.
Identify developing activities in all life stages that promote health and decrease risk factors (e.g. developmental state, age, and lifestyle).

Patient Education

Describe the disease prevention measures: smoking cessation, prevention of
osteoporosis, and recommended immunization.

Evidence-Based Practice:

Define evidence-based practice and research related to nursing.

Teamwork & Communication:

Identify various types of health care services, examples of these services, and health promotion activities that would be encouraged for:
1. Preventive/Primary
2. Secondary/Tertiary care
3. Restorative Care
4. Continuing Care
  1. Rehabilitation care
  2. Palliative care
  3. Hospice care

Informatics:

Define the term informatics.

Quality Improvement:

Identify the term quality improvement.

Resources for Students

Assigned Readings:

Taylor Fundamentals of Nursing: Chapters 1, 2, 3, 4, 6, 7, 11, 13, 21, 22, 23
ATI Fundamentals for Nursing: Chapters 1-4, 7, 8, 16, 23-25

Lecture/Discussion/PowerPoints

Websites

Evolve Website: (http://evolve.elsevier.com) with Evolve case studies

Evaluation

Written examination which may include questions of the following types: multiple choice, true/false, short answer, essay, completion, multiple-multiple, matching, and computations

Revised Spring 2020 (AD)

Uniform Requirements

Ordering Uniforms

Meridy's Uniform Order Instructions

Uniform Specs

Items	Uniform Style # / Specifications
Clinical Tops	Meridy's Traditional with Navy Trim and Patch
Females	1 req MER-9002PT-104-NWHT Female Fitted Zipper Top w/Trim/Patch
Males	1 req MER-M9005PT-104-NWHT Men's Zip Front Top w/Trim/Patch
Females/Males	or MER-9300PT-104-NWHT Unisex V-Neck w/Trim/Patch
Classroom Tops	White Cherokee Revolution with Patch
Males	1 req CHE-WW670P-104-WHT Male V-Neck Top with Patch
Females	1 req CHE-WW620P-104-WHT Female V-Neck Top with Patch
Pants	Cherokee Workwear Navy Pants
Females	1 req CHE-4200-NAVW -Female Elastic Waist Pant or CHE-4100-NAVW Unisex D-String Pant or CHE-WW110- NAV Female Pull On Cargo Pant or CHE-WW120-NAV Female D-String Cargo Pant
Males	1 req CHE-4100-NAVW Unisex D-String Pant or CHE-WW020-NAV Unisex D-string cargo pant or CHE-WW190-NAVW Drawstring Elastic Waist Pant
Lab Coats	White Lab Coat with Patch
Females	1 opt WHS-15000P-104-011 Female 33" length Coat with Patch or WHS-15104P-104-011 Female 28" length Consultation Coat with Patch
Males	1 opt WHS-15112P-104-011 Male 38" length Coat with Patch or WHS-15103P-104-011 Male 30" length Consultation Coat with Patch
Patch	#104
Patch Tops	Yes
Patch Lab Coats	Yes
Shoes	opt All White Leather See website for options and pricing
Accessories	opt Program Stethoscope, penlight, scissors, BP Cuff Requires
Skills Pack	1 REQ: SP426 ships to student's home with uniforms
Skills Pack Description	Skills Packs are non returnable once shipped.

Clinical Requirements Checklist for Uniform Check-Off

Name tag
Stethoscope, penlight, bandage scissors
Pocket calculator, pocket notepad
Wrist watch with sweep second (not digital) and well-defined numbers between minutes
(2) black ink, non-erasable pens, fine point marker pen
Professional attire and decorum
1. complete uniform, appropriate pants length
2. clean white leather shoes (not canvas)
3. white undergarment
4. short clean fingernails, no nail polish
5. no necklace, bracelet, hoop earrings
6. hair pulled away from face, not touching the collar
7. hair ornament same as hair color
8. no body piercing, no false eyelashes
9. tattoes covered
10. no rings with stones

ACEMAPP Information

Institutional Requirements

ASU Requirements	Acceptable	Unacceptable
2022-23 Annual Influenza Vaccination (when available)	Proof of 2022- 23 vaccination *For those unable to receive Flu vaccine, upload a doctor’s note/waiver	Name must show, must be 2022-23 vaccine
Drug Screen	Email RECEIPT Expiration will show one year after download, no need to repeat, your expiration will be adjusted for you.	Drug screen report (results)
Health Insurance	Insurance card or email from ASU accepting waiver or if student insurance - ASU email showing coverage or insurance card.	Tuition bill
Immunization Record	Immunization Record	Any other form other than listed requirement
Background Check	Email RECEIPT Expiration will show one year after download, no need to repeat, your expiration will be adjusted for you.	Background Check report (results)
BLS	Current BLS (American Heart Association Healthcare Provider)	Expired document or Heartsaver
Professional Liability Insurance with exp.	If this is showing on your account - Disregard – (*Leave Blank*) will be downloaded by school
TB	Current TB results (TB is repeated annually	Any other form other than listed requirement or expired TB results

Phoebe Requirements

Once you are assigned a rotation by ASU at the end of the semester requirements for Phoebe will populate into your ACEMAPP account.

Phoebe Requirements	Acceptable	Unacceptable
Measles, Mumps & Rubella (MMR)	Immunization Record, School Form, or Physician Report	Any other form other than listed requirement
Hepatitis B	Immunization Record, School Form, or Physician Report	Any other form other than listed requirement
Varicella	Immunization Record or Physician Report	School form (does not reflect Varicella)
Background Check RESULTS+	Background Check Results Report (see instructions below +)	Receipt (ASU requires receipt only but Phoebe requires report)
Drug Screen RESULTS+	Drug Screen Results Report (see instructions below +)	Receipt (ASU requires receipt only but Phoebe requires report)
Phoebe Health Confidentiality Agreement	Complete in ACEMAPP
Phoebe Promise Pledge	Complete in ACEMAPP
Phoebe Health Student Job Description Agreement	Complete in ACEMAPP
Phoebe Health Orientation Test	Must score 100% - 4 attempts allowed
Phoebe Code of Conduct	Complete in ACEMAPP
COVID-19 Vaccination – Phoebe Health	Vaccination Card
COVID-19 Symptom Tracking Attestation
Graduation Date

+To gain access to Background check report – log in to Pre-Check and print report.
+To gain access to Drug Screen – email Pre-Check and request a copy of your drug screen.

Tips

Check the comment section for reason for denied document
Uploading a denied document multiple times will not get it approved
Save Time!! Check that the uploaded document is legible, if it is not legible to you, it is not legible to the approver and will be denied.
If the uploaded document is upside down or sideways, it will be denied
The student name must appear on uploads or they will be denied

*Any further questions? Contact Sherry Koster 229-500-2336 or sherry.koster@asurams.edu

Detailed University Requirements

Background Check
Expiration	Valid for the program’s duration unless the student is not enrolled for a semester
Description	Students will coordinate both their background check and drug screening through PreCheck (https://www.precheck.com). You can order your background check by selecting “Students” in the upper right-hand corner. On the next page, under the “Order My Background Check or Drug Screen” header, select the “click here” link that appears in the description. On the page that follows, select “Albany State University – Nursing Background and Drug Testing” (NOT “Albany State University – Darton College of Health Professions”) for the School and “Nursing BG and Drug Screen” for the Program. After checking both the “Background Check” and “Drug Test” options and clicking “Start Application,” follow the on-screen prompts to order your background check and drug screening. NOTE: If you are requested to input payment information, you have selected the incorrect option.
Documentation	PDF/JPG of the automated e-mail received from PreCheck verifying the purchase of the background check. In addition to the subject and sender’s information, this documentation must also show the student’s name, the date the order was placed, and the confirmation number. DO NOT UPLOAD THE RESULTS OF YOUR BACKGROUND CHECK INTO ALBANY STATE UNIVERSITY’S BACKGROUND CHECK REQUIREMENT SECTION.

BLS
Expiration	2 years
Description	Documentation of successful completion of a Basic Life Support (BLS) course for Healthcare Professionals, which MUST be certified by the American Heart Association (AHA). Heartsaver® courses, Automated External Defibrillators (AED) courses, and courses that are consistent/comply with AHA standards but do not explicitly specify AHA certification will NOT satisfy this requirement.
Documentation	PDF/JPG of the BLS card, which must clearly display the course type (BLS), the certification provider (AHA), the student’s name, the completion and expiration dates of the card, and some statement denoting successful completion of the course. BLS course rosters may also be utilized for temporary, short-term clearance if all information above (excluding the expiration data) is addressed.

Drug Screening
Expiration	1 year
Description	Students will coordinate both their background check and drug screening through PreCheck (https://www.precheck.com). Please refer to the information included in the “Background Check” section for instructions as to how to initiate this process. Students will also utilize “Albany State University – Nursing-Drug Screen Only – Subsequent” as the School following the expiration of their initial screening; this is a self-pay option and is not included in course fees. A 10-panel drug screening ordered through PreCheck will typically test for the following: Marijuana, Cocaine, Amphetamines, Opiates, Propoxyphene, Phencyclidine (PCP), Barbiturates, Benzodiazepines, Methaqualone, and Methadone.
Documentation	PDF/JPG of the automated e-mail received from PreCheck verifying the purchase of the drug screening. In addition to the subject and sender’s information, this documentation must also show the student’s name, the date the order was placed, and the confirmation number. DO NOT UPLOAD THE RESULTS OF YOUR DRUG SCREENING INTO ALBANY STATE UNIVERSITY’S DRUG SCREENING REQUIREMENT SECTION. NOTE: A positive screening result due to a prescribed medication must be indicated on the screening results, and the student may also be required to obtain a written statement from a qualified physician stating that the result is within prescribed limits, does not indicate abuse, and will not interfere with safe clinical practice. Failure or refusal to provide this supplemental documentation will automatically result in program dismissal.

Flu Vaccine
Expiration	Annually, on October 1
Description	Documentation of flu vaccination for the current flu season. Sites typically begin offering flu vaccinations in August/September.
Documentation	PDF/JPG of flu vaccination documentation. Vaccination documents from the administering facility must include their location/contact information, the student’s name, the vaccination date, the manufacturer/brand, and (preferably, but optionally) the applicable flu season. If uploaded as part of the immunization record, please refer to the documentation requirements listed in the “Immunizations” section of this document.

Health Insurance Waiver
Expiration	Each year, at the end of the Fall (12/31) and Summer (7/31) semesters
Description	Per the Board of Regents of the University System of Georgia, nursing students are required to show proof of active medical insurance coverage; this insurance must be maintained through a student’s matriculation. A health insurance fee will be charged to all nursing students’ accounts at the beginning of the Fall and Spring semesters (the Summer semester is covered by the Spring payment), and students may either enroll in the student health insurance plan (SHIP) or waive this fee prior to the end of the enrollment period by selecting the desired option and providing the requested information at https://studentcenter.uhcsr.com/asurams. Students will be automatically enrolled in the SHIP if either (1) no action is taken prior to the enrollment/waiver deadline or (2) the waiver (and any potential resulting appeals) is denied.
Documentation	PDF/JPG documentation verifying either the approval of the insurance waiver or enrollment in the Student Health Insurance Plan (SHIP). Approval of the insurance waiver is verified via an email from UHCSR and must include—in addition to the subject and sender’s information—the student’s name (and/or identifying email address) and the date (including the year) on which the approval was received. Attempting to upload non-SHIP personal health insurance cards/coverage information will NOT satisfy this requirement. Enrollment in the SHIP is verified via the “Confirmation of Coverage” document provided through the student’s UnitedHealthcare Student Resources account and must show the student’s name, the client’s name, the policy number, the coverage type, and the effective and expiration dates for the coverage.

Immunizations
Expiration	Varies (tetanus-dependent, see below)
Description	Documentation of current immunizations, which must include the following: Measles (Rubeola), Mumps, and Rubella: By a positive titer, physician’s diagnosis of disease, or two (2) doses of vaccine. Depending on your medical history, students may have had these vaccinations given individually or as part of an MMR or MMRV series. Tetanus: Required if you have not received a vaccination in the past 10 years. The tetanus vaccination can be taken as part of the DT (diphtheria and tetanus), DTaP (diphtheria, tetanus, and pertussis), Td (tetanus and diphtheria), or Tdap (tetanus, diphtheria, and pertussis) vaccines/boosters. Varicella: By a positive titer, physician’s diagnosis of disease, or two (2) doses of vaccine. The school must notify the clinical site if you have no immunity to varicella, and any exposure to chickenpox or shingles must be reported immediately. Hepatitis B: Recommended for clinical settings, but NOT You may elect to either receive the three-shot series or refuse and provide a signed Hepatitis B Waiver Form (available from the Department upon request). Students aged 30 years or older may be requested to receive a titer to confirm continued immunity. NOTE: Declinations for and/or exemptions from any of the other required vaccinations listed above will be reviewed on a case-by-case basis by the clinical coordinator in collaboration with the clinical site and may prevent clinical participation
Documentation	PDF/JPG documentation of immunization record that denotes the student’s name and provides the above information with vaccination/historical diagnosis dates. The immunization record must be officially verified by the issuing facility/institution and include the site’s contact information. If the Hepatitis B series is declined, the student must also upload the signed Hepatitis B Waiver as an addendum to the record.

Malpractice Insurance
Expiration	1 year
Description	Documentation of current malpractice insurance, a fee for which will automatically be attached to certain nursing courses throughout the program to ensure maintenance throughout your program matriculation.
Documentation	PDF/JPG certificate of liability/malpractice insurance via Albany State University, which will be uploaded into students’ account by the Undergraduate Clinical Coordinator, the Clinical Coordinator Assistant, or a designee thereof. The student is NOT responsible for uploading this information.

Tuberculosis Screening
Expiration	Varies (see below)
Description	Documentation of a current tuberculosis screening. The following are the most common screenings given for tuberculosis, all of which are acceptable: Purified Protein Derivative (PPD): expires after 1 year; requires an intradermal injection; results are typically read within 48 to 72 hours after initial injection T-SPOT®.TB Test (T-spot): expires after 1 year; requires a blood sample to be drawn from the patient; results are typically available within 24 hours QuantiFERON® TB Gold In-Tube Test (QFT-GIT): expires after 1 year; requires a blood sample to be drawn from the patient; results are typically available within 24 hours Chest X-ray: expires after 4 years; utilizes chest radiography; result availability varies NOTE: Students with positive screening results and/or evidence of active tuberculosis may require additional testing (including chest x-rays) and will be reviewed on a case-by-case basis, which may affect clinical participation.
Documentation	PDF/JPG of screening documentation, which may be uploaded as a separate document (containing, at a minimum, the student’s name, the date of administration and—if applicable—the reading date, and the screening results) or as part of the immunization record (with the requirements listed in the “Immunizations” section). NOTE: Students with positive screening results and/or evidence of active tuberculosis must include documentation and evidence of follow-up treatment procedures, as dictated by your medical provider and/or the Georgia Department of Public Health.

Nursing Student Organization (NSO)

The Nursing Student Organization (NSO) is the local chapter of GANS (Georgia Association of Nursing Students) and is composed of students who are enrolled in ANY of Albany State University's nursing programs (both graduate and undergraduate) and hold membership in the State by paying annual dues. Nursing students participate in local, state, and national activities and conventions where they have an opportunity to observe and participate in their professional organizations. Students join NSO to enhance professional development.

Club Advisors: Lyla Taft, Andrea Dozier

Mandatory Student Health Insurance / FAQ

Mandatory Student Health Insurance

Beginning the Fall 2014 Semester, all new students accepted into ANY of the programs under the Darton College of Health Professions at ASU will be required to show proof of active Medical Insurance coverage. This is a new Board of Regents of the University System of Georgia mandate and not an ASU mandate. Proof of coverage must be submitted between:

Spring-Summer 2023: November 1, 2022 – February 3, 2023.
Submissions CANNOT be done BEFORE November 1, 2022, or AFTER February 3, 2023.

Steps to waive/enroll:

Go to www.asurams.edu
Click the "Students" tab
Under "Money Matters" click "Mandatory Insurance Waiver/Enroll"

Proof of coverage must be provided in one of the following ways:

Through a currently active parent plan.
Through a currently active individual or family plan.
Through a currently active Employer-Sponsored plan.
Through a currently active Darton College of Health Professions Student Health Insurance Plan (SHIP).
Through a currently active Government-Sponsored Plan.

If a student fails to provide appropriate proof of coverage during the dates stated above, the student will be automatically enrolled (via the Office of Financial Operations) into plan #4 above.

As of October 31, 2022, the rate for Plan #4 is as follows:

Spring-Summer 2023 Rate: $1,120.00*
* These rates are subject to change without notice.

Additionally, Health Insurance coverage must be maintained by the student throughout the entire time that he/she remains enrolled and is actively progressing through his/her respective Health Sciences or Nursing Program. If a student fails to maintain Health Insurance coverage, then he/she will be immediately dismissed from his/her respective Health Sciences or Nursing Program for failure to maintain the mandatory coverage as required by the Board of Regents of the University System of Georgia. If you have any questions regarding this requirement, please contact your respective Program Director, the Nursing Division Office, or the Health Sciences Division Office.

If a student does not take any action, they will still be charged.

Health Insurance Waiver FAQ

I input my student information in order to waive this fee and received the following error: “We were unable to find a students record for the submitted information. Please check your information and try again, or contact your school administrator.” What does this mean?

Receiving this error typically indicates that your account has not yet been charged the fee for the Student Health Insurance Plan (SHIP). You will not be able to waive the fee until AFTER it has been charged to your account, after which you will be able to successfully enter your information.

I have submitted my waiver but have yet to receive a response; how long can the review process take?

Per the United HealthCare Student Resources website, “Once you have submitted your waiver application it will be reviewed. The review process could take up to 7 business days. During the review process you could be asked to submit to your Student Health Insurance Representative proof of your insurance. This could be but is not limited to insurance identification card a certificate of insurance, a letter from your insurance company, and your entire insurance policy that outlines your coverage. (All documentation must be in English.) You will be notified at the email address you provided in your waiver application of your approved or denied waiver.”

I have successfully waived the Student Health Insurance Plan (SHIP), but the fee still appears on my account. What is going on?

If your waiver has been approved, the fee will be removed within a few business days. Similar to the review process, this fee removal should not take any longer than 7 business days. You may wish to contact the Student Health Insurance Representative (indicated below) regarding questions or concerns you may have during this time.

My waiver was denied. Why did this happen, and what can I do?

Per the United HealthCare Student Resources website, a waiver denial is typically issued to students “who are not covered by a policy held by a parent, spouse, company or organization on the approved waiver list or if the policy does not meet the minimum standards that have been established by United Healthcare Student Resources.” However, “If denied you can appeal this decision by contacting your institution’s Student Health Insurance Representative. They will also require you to submit documentation regarding your personal insurance policy. Again, this documentation could be but is not limited to your insurance card, a certificate of insurance, a letter from your insurance company, and your entire insurance policy that outlines your coverage. (All documentation must be in English.)”

Who is Albany State University’s Student Health Insurance Representative?

As of the Fall 2021 semester, this role is fulfilled by Ms. Vicki Hill, Accountant for the Office of Financial Operations.

How often will this fee be applied to my account, and will I need to continue waiving it?

This fee will be applied to your account each Fall and Spring semester. Coverage for the Spring semester extends throughout the Summer semester, so the fee for the Spring semester will be higher than that of the Fall. You will need to continue waiving this fee each Fall and Spring semester after it is applied to your account.

Appeal Chain of Command

Chain of Command

Students seeking an appeal of any nature should always utilize the following chain of command:

Course Faculty/Instructor. If unresolved, the student may appeal to the
Program Director/Coordinator. If unresolved, the student may appeal to the
Department Committee. If unresolved, the student may appeal to the
Department Chairperson. If unresolved, the student may appeal to the
Dean of the College. If unresolved, the student may appeal to the
Provost for Academic Affairs/Vice President for Student Affairs. If unresolved, the student may appeal to the
President of the University. If unresolved, the student may appeal to the
Board of Regents of the University System of Georgia.

Student are expected to adhere to the published chain of command. Rare exceptions to this chain of command can be made but must be determined on a case-by-case basis. It is the responsibility of both the student and the members within each level to ensure compliance with the chain of command.